17 Jun 2021 Ankit Chadha

Eway Bill System: Know About the Rules and Generation Process in Detail

Eway Bill | TRC Corporate Consulting

E-way bill is not a recent phenomenon; rather, a similar document was prevalent in the former VAT regime with the name of way bill, road permit, etc. It was used to monitor the movement of goods to/from a state to keep a check on tax evasion. These bills were required to accompany the goods on their movement from consigner to consignee. Also, these were subject to state-specific rules and were to be generated through state-specific portals.

However, after the launch of GST (Goods and Services Tax), the e-way bill system was introduced. It is governed by uniform rules that are applicable across the country. The e-way bill is generated online. It was introduced on 1 April '18 for inter-state movement of goods. For every shipment of goods, which are of more than Rs 50,000 value and are being transported inter-state or intra-state, e-way bill generation is important before their movement. 

Rule 138 under CGST Rules, 2017 states the mechanism of the e-way bill system, and in this regard, it is important to note that the information should be furnished prior to the initiation of movement of goods. The e-way bill online should be issued in both cases, whether the movement is in relation to a supply or for any other reason.

Eway Bill Generation 

According to the defined e-way bill system, an e-way bill is divided into two parts: Part A, which must be produced by the person initiating the transfer of goods with a consignment value greater than Rs.50,000/-, and Part B, which must be produced by the person shipping the goods.

When goods are shipped by a registered individual, whether as consignor or purchaser, the registered person must produce the e-way bill by providing information in part B on the common GST portal.

Where the registered person does not produce the e-way bill, and the goods are handed over to the transporter for transportation via road, the registered person needs to furnish the transporter information in Part B of FORM GST EWB-01 on the common portal, and the transporter shall generate the e-way bill on the said portal based on the information furnished by the registered person.

A registered individual can generate an Invoice Reference Number from the common portal by uploading a tax invoice provided by him/her in FORM GST INV-1 on the portal. The individual needs to provide this number for verification by the proper officer in lieu of the tax invoice. The invoice reference number generated shall be valid for thirty days from the date of uploading.

In the above case, the registered individual need not upload the information in Part A of FORM GST EWB-01 for e-way bill generation. Instead, it will be auto-populated by the common portal based on the information provided in FORM GST INV-1.

As the e-way bill is issued on the common portal, a specific e-way bill number (EBN) generated by the common portal is made available to the provider, receiver, and transporter on the common portal.

Validity of Eway Bill 

The validity of an e-way bill is determined by the distance travelled by the goods. The e-way bill would be valid for one day from the applicable date if the distance is less than 100 kilometres. The validity period will be extended by one day for every 100 kilometres after that. The "relevant day" is the day on which the e-way bill was generated, and the term of validity is calculated from the time the e-way bill was produced, with each day counting as twenty-four hours. In addition, as per the e-way bill rules, the validity of the e-way bill cannot be extended. However, the commissioner can only expand the validity period for some types of products by issuing a notice.

Furthermore, if the goods cannot be transported during the validity time of the e-way bill due to exceptional circumstances, the transporter can produce another e-way bill after updating the information in Part B of FORM GST EWB-01.

Exceptions To Eway Bill Generation 

The following situations do not necessitate the generation of an e way bill:

  1. Transportation of goods as defined in Annexure to Rule 138 of the CGST Rules, 2017;
  2. Transportation of goods by a non-motorized conveyance;
  3. Transportation of goods from the airport, port, air cargo complex, and land customs station to a container freight station or an inland container depot for customs clearance;
  4. While the movement of goods within areas notified under rule 138(14) (d) of the concerned State's SGST Rules, 2017; and
  5. Consignment value less than Rs. 50,000

Consequences of Failure to Conform with E way Bill Rules 

If e-way bills are not released in compliance with the requirements found in Rule 138 of the CGST Regulations, 2017, this will be called a rule violation.

According to Section 122 of the CGST Act, 2017, a taxable individual who transports any taxable items without generating or providing the defined documents (e-way bill being one of the specified documents) is liable to pay a fine of Rs.10,000 or the tax sought to be evaded (whichever is greater).

According to Section 129 of the CGST Act, 2017, if someone transfers or stores goods while they are in transit in violation of the provisions of this act or the e-way bill rules made thereunder, all the goods and conveyance used to transport the said goods, and the records relating to such goods and conveyance, are subject to seizure or detention.

Why Choose TRC Corporate Consulting For Leveraging Taxation Services? 

With the change in the tax regime, i.e., the transition and clubbing of a number of indirect taxes into a single tax, i.e. GST, all the rules and regulations related to transportation and other aspects of goods and services have changed. Therefore, to avoid the legal implications in the future and leverage the significant advantages of the new tax regime, it is important to be aware of all the minute details and applicable rules and benefits of this system.

Our expert professionals at TRC Corporate Consulting assist their clients with efficient and wise tax planning while taking care of the illegal tax evasion. They also help a number of our clients, who function globally, to keep up with the domestic as well as international tax laws.  As our professionals have acquired expertise in the domain, they provide top-notch taxation advice and offer customized plans after understanding your business in detail by either visiting your site or conducting online meetings.

Want an exclusive and dedicated tax plan for your business? Contact us now!

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