23 Jul 2022 Admin

Are you making the most of the e-procurement system in India?

Public procurement | TRC Corporate Consulting

Public procurement might become much more transparent, efficient, and successful with the use of electronic procurement (eProcurement), such as the Public Expenditure Management (PEM) modules of the Free Balance Accountability Suite. The underdeveloped world and growing economies will particularly gain from this. Through more competition, higher quality purchases, and financial savings for governments and, consequently, taxpayers, transparent procurement methods can support more effective resource allocation. By reducing risk, they can also encourage additional investment.

BENEFITS OF E-PROCUREMENT SYSTEM 

Reduced Prices for Governmental Purchases:  

Government tenders are automatically posted on websites with search and alert features for suppliers using eProcurement. According to estimates, this will cut government expenses anywhere from 5% to 30%. The reach of government procurement opportunities is also expanded via eProcurement, resulting in more bids.

With anticipated savings ranging from $10 to $70 per government transaction, or up to 90% of government transaction expenses, and additional benefits connected with invoicing, eProcurement is frequently utilized to replace traditional printing of tenders. Reduced process cycle time of 20 to 40% increases government efficiency as well.

Government spending data analysis enables cost savings through expenditure analysis. As more people use the system, more real-time data on buying patterns can be gathered and employed. Government agencies can improve their public procurement rules and use their purchasing power to draw in more competitive bids thanks to analytical data produced through eProcurement.

Greater value for money  

eProcurement systems can increase government value for money, which is the difference between the entire benefit gained from a good or service and its total cost, when calculated throughout the period the goods or services are to be used. This is in addition to lowering procurement costs.

Value for Money (V4M) is attained by balancing measurements for economy, efficiency, and effectiveness. When purchasing V4M, whole-life costs, risk mitigation, quality, and pricing are taken into account. The formulas used to determine V4M are used to explain these measures to bidders. There are instances where value for money has increased by as much as 38 percent 7 despite the fact that these gains are difficult to quantify.

Automated and transparent eProcurement Reduces Corruption  

According to estimates, corruption costs the world's economy $2.6 trillion, or 5% of GDP, and more than $1 trillion is paid in bribes annually, adding up to 10% to the cost of conducting business internationally and up to 25% to the price of procurement contracts in developing nations. It has been determined that moving a company's operations from a nation with low levels of corruption to one with medium or high levels of corruption is comparable to levying a 20% tax on foreign trade.

Public contracts are among the operations of the government that present the most potential for corruption. Not only are resources wasted when tax dollars are diverted from services and public works, but lives may also be in danger.

Greater faith in the Government  

More government openness, more operational effectiveness, and better service delivery are becoming more and more in demand. Increasing accountability and reducing corruption are priorities for citizens and Civil Society Organizations (CSOs). International CSOs focus on areas of transparency and accountability like Transparency International (which examines perceptions of corruption), International Budget Partnership (which examines open budgets), Publish What You Fund (which examines the effectiveness of aid), Natural Resource Governance (which examines the transparency of the entertainment industry), Open Contracting Partnership, and Construction Sector Transparency Initiative (public procurement).

Transparency in public procurement is essential for boosting public confidence in government and maintaining national stability, especially in public investments like infrastructure. Research on public investment management (PIM) emphasizes the value of openness and well-run institutions at critical junctures in the investment cycle.

Conclusively, by reducing costs and making it simpler to conduct business, the advantages of eProcurement and government procurement reform constitute a considerable economic value addition for businesses. Improvements in accessibility and the usage of electronic workflows can speed up the procurement process and increase transactional efficiency for both suppliers and governments. Transparency in procurement results in lower government expenses, better value for money, and less corruption. The use of eProcurement can result in significant administrative and financial savings, expanded market access, and improved accountability. This promotes economic expansion.

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